Glossary category
Work management & documentation
Workflows, records, and knowledge structures for traceable maintenance work. All 36 terms are available as direct static HTML links.
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Maintenance work order
A structured instruction for planning, executing, and documenting a specific maintenance task.
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Alarm code
A short identifier a machine displays for a condition that needs attention, which may or may not indicate a functional failure.
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As-built documentation
Documentation recording how an asset was actually installed and configured on site, which can differ from the original design.
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Asset hierarchy
The structured, parent-child arrangement of assets and sub-assemblies used to organize maintenance data at the right level.
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Asset register
The complete list of assets an organization maintains, each with its identifying and descriptive data.
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Bill of Materials
A structured list identifying every part and quantity that makes up a specific asset or assembly.
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Critical spare
A spare part whose unavailability would cause severe downtime, safety, or cost consequences, warranting dedicated stock despite low usage.
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Defect list
A record of specific items found not to meet the required standard during an inspection, still awaiting correction.
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Diagnostic code
The broad category of technical identifiers a system produces to describe status, events, warnings, or faults for troubleshooting.
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Equipment tag
A unique identifier code assigned to a specific piece of equipment, used to reference it consistently across all records.
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Fault code
A machine- or controller-generated identifier for a specific detected malfunction that has already affected a function.
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Job plan
A reusable, predefined preparation template for a recurring maintenance job (scope, resources, and steps) created before any specific execution date.
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Kitting
Assembling all parts and materials a specific job needs into one prepared set before the technician starts work.
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Knowledge transfer
The deliberate process of passing maintenance expertise from one person to another, particularly experienced to less experienced staff.
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Lockout/Tagout
A safety procedure that physically locks and tags energy-isolation points so a machine cannot be energized while someone works on it.
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Maintenance checklist
A structured list of specific points to check off systematically during an inspection or task, verifying compliance with a defined standard.
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Maintenance history
The accumulated record of past maintenance actions and findings on an asset, used to inform future decisions.
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Maintenance knowledge base
An organized, reusable repository of maintenance know-how and solutions, structured for lookup rather than chronological review.
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Maintenance notification
A flagged observation of a possible maintenance need, raised for evaluation before any work is approved or scheduled.
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Maintenance report
An internal record documenting what maintenance work was performed on an asset, by whom, and with what finding.
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Maintenance standard
A documented, binding requirement or acceptance criterion that maintenance work or asset condition must meet.
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Maintenance storeroom
The physical facility where spare parts and materials are stored, issued, and tracked for maintenance work.
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Maintenance, Repair and Operations
The category of goods and services procured to keep operations running (spare parts, tools, and supplies) distinct from raw production materials.
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OEM manual
The manufacturer's official documentation for a specific product, covering operation, maintenance, and specifications for that exact model.
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Permit to Work
A formal authorization process that reviews, approves, and coordinates a specific work activity before it begins, particularly for higher-risk tasks.
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Revision control
The managed process of tracking and approving changes to technical documents, ensuring only the current, correct version is in use.
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Service report
A record documenting a specific service visit or engagement (its scope, findings, and recommendations) often involving an external provider.
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Shift handover
The structured transfer of open tasks, findings, and asset status from one shift's team to the next.
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Spare part
A physical component kept in stock and installed to restore an asset to function after a failure or during planned maintenance.
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Spare parts catalog
A reference organizing available spare parts for identification and selection, across the inventory rather than tied to one asset's structure.
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Standard Operating Procedure
A formally standardized procedure that governs how a specific process should be performed consistently, across situations or personnel.
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Tacit knowledge
Experience-based understanding a person has but has not written down: the specific kind of knowledge that knowledge transfer aims to capture.
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Technical documentation
The full set of technical documents describing an asset's design, operation, and maintenance requirements.
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Troubleshooting
The end-to-end, hands-on process of investigating a specific problem, narrowing it to a cause, and resolving it.
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Work instruction
Detailed, step-by-step guidance for performing a specific task correctly and safely, followed during execution.
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Work request
A formal ask for maintenance work with a defined need and scope, submitted for planning and scheduling approval.
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